Event Pass Administration

I. How to Apply for an Exhibitor Pass

(I) Rules

I) The Exhibitor Pass is good for the exhibitor himself/herself only. No transferring of the pass is allowed.

II) Foreign exhibitors may apply for their Exhibitor Passes free of charge by presenting their valid passports.

Each standard booth is allowed to have only 2 Exhibitor Passes for their Chinese employees.

III) An Exhibitor’s Pass shall be applied for before the inauguration of the CAEXPO. Exhibitor’s Pass issuing channels will be closed after the inauguration of the event.

(II) Procedures

I) Group exhibitors:

Application for passes shall be made by group organizers before September 7.

The liaison persons of the local designated reception departments in Guangxi will provide assistance in pass application and delivery.

II) Individual exhibitors:

Please log on to the Participant Information Platform at http://www.caexpo.org, the CAEXPO official website, for on-line applications before August 27. After receiving a confirmation call from the CAEXPO Secretariat, the applicant can obtain the pass via the Green Channel at designated spot(s) by presenting a valid passport and CAEXPO Booth Confirmation before the inauguration of the CAEXPO.

(III) Materials/Documents Needed for Application

I) For pre-CAEXPO pass application: recent passport e-photos (240×320 pixels, in JPG format, ≤50K), personal information (full name, passport number, name of company/organization and address, description of major exhibits) and the number of your CAEXPO Booth Confirmation.

II) An exhibiting enterprise is allowed to obtain its Exhibitor Passes after it pays the due booth rentals and goes through relevant examination and inspection procedures by the Exhibition Administration & Customer Service Center. The receipt shall be presented when obtaining the Passes.

II. How to Apply for a Contractor Pass

(I) Deadline: Contractors shall submit all needed materials for the application of the Contractor Pass to the Exhibition Administration & Customer Service Center before August 18, 2014 (Tel: +86-771-5813012).

(II) Materials/Documents Needed for Application

D1. Photocopy of business license of the company (with company seal)

D2.Safety Guarantee for Custom-built Booths (with signature and company seal) (see Annex 1)

D3. List of Information of Workers and photocopies of ID Cards of the person(s) in charge (see Annex 2)

D4.Photocopy of the 11th CAEXPO Booth Confirmation

D5.Exhibitor’s Entrusted Letter (for Contractor) (with company seal)

D1-5 are all needed for applying for Contractor Passes for the Custom-build booths, while only D3-4 are needed for standard booths.

(III) Verification

The Exhibition Administration & Customer Service Center will examine the documents submitted and then issue the Contractor Passes to those qualified contractors. Those who do not meet relevant terms shall make amendments and adjustments in line with the feedback provided by the Exhibition Administration & Customer Service Center.

(IV) Delivery

I) A CAEXPO Contractor Pass is applied for and obtained free of charge by a group organizer, exhibiting enterprise or his/her entrusted contracting company, and will not be delivered directly to an individual contractor.

II) The CAEXPO Contractor Pass is delivered to a standard booth or custom-built booth that has been successfully qualified.

III) 2 Contractor Passes are issued for each standard booth, and 3 Passes for each 9 sqm of the custom-built booth(s).

(V) Rules

The Contractor Pass shall not be altered, duplicated, lent to other people, transferred or speculatively sold out. Booth setup and decoration can only be done in your own booth. Should any violation occur, the contracting company concerned will have its qualification annulled and will be subject to punishment.